How to Clean up Redundant Messages in Outlook?
Most Outlook users like to keep their Outlook folder perfectly controlled like emails are neatly categorized with no redundant messages. But Outlook has one demerit and that is redundant messages. Hence, in this article, we are going to discuss a solution on how to clean up redundant messages in Outlook. But before starting the let see what is redundant messages and what reasons are responsible for creating redundant messages in Outlook
What are Redundant Messages?
Basically, nowadays emails are becoming a part of our daily conversion. But sometimes due to wrongs importing of PST files users are encountered with the same come of existence emails which consume the same amount of space as originals.
If we talk about the reasons then improper import process is one if the major reason for redundant messages in Outlook. Some other reasons for redundant messages are listed below:
- Corrupt message on the email server
- Wrong synchronization with phone tablet or other devices.
- Set off a copy of the email on the server
- Wrong Outlook configuration or rules
Also Read: Why Office 365 Receiving Duplicate Emails?
How to Clean up Redundant Messages in Outlook Manually?
If you are searching for a free solution to draw out redundant messages from Outlook, then there is good news for you. In this section, we are going to discuss the manual free solution.
Moreover, Outlook comes with the inbuilt clean up option that helps the users to clean the redundant emails from Outlook. Now, to use this utility follow the listed steps carefully.
1. First open Outlook application
2. Now, select the redundant message and go to the home tab
3. In the Delete, group click on the Clean Up option.
4. Choose the following
- Clean Up Conversation: This will review the current conversation and draw out the redundant message
- Clean Up Folder: This option review all the selected folder and then redundant messages are deleted.
- Clean Up Folder & Subfolder: All the selected folder and any folder are reviewed and redundant messages are removed.
5. At last click on the Clean Up button from the pop up to clean up redundant messages in Outlook
Best Way to Clean Up Redundant messages from Outlook
An above manual method is a nice approach but when you are facing less redundant messages in Outlook. But if you have a large number of redundant messages saved in Outlook, then it is not effective. Because in the manual method you have to select all the redundant messages one by one which makes this task tedious. Also sometimes Clean Up utility not able to clean up the redundant messages from Outlook
So in that situation users have only one choice and i.e., an automated tool. SysTools Outlook Duplicate Remover Tool is the best-automated toolkit available on the internet right now. The tool comes with lots of advanced features that make it so popular among professionals. This software is capable to clean up redundant messages from Outlook in just a few clicks. Along with emails this tool clean up the redundant contacts, calendars, tasks, notes, and journals. Also, support Outlook OST, PST, and BAK files.
Working Steps of the Tool
1. Download the tool from the above link.
2. Once the download is completed install the software and open it.
3. Click on the Add Files(s) or Add Folder
4. Choose Within Folder option under Duplicate Options
5. Select Find Duplicate in All Folder(s) option
6. Now, choose the destination location to save the redundant free PST file
7. Select Mail option from Select Item Types
8. Select action which you want on redundant messages
9. After all the settings, click on the Next button and the tool will clean up the redundant messages from Outlook
Why this Tool?
As we said above the manual method has a lot of limitations and this tool full fill all the limitations. So, most of the professionals use this tool over the manual method. Some of the advance features are mentioned below:
- Provide various filter options like categories filter, date filter, size filter.
- Options to clean up the redundant messages from within the folder and across the folder.
- Capable to preserve the data integrity during the clean up process.
- Support all versions of Outlook and Windows versions
Conclusion
Clean up redundant messages in Outlook is the most common query asked by many of the Outlook users. Therefore in this article, we have covered the two most effective and easy ways to clean up the redundant messages from Outlook. Now, it is up to you to choose the right one for you as per your requirement.
