How to Export Data from Zoho?
If you are looking for a solution to export data from Zoho to computer or local hard drive? If yes, this blog will guide you step by step. Here you will get to know how to export contacts from Zoho and how to export emails from Zoho account. Keep reading and get the right answer of your request.
Zoho mail is popular email service which is used by many users to manage emails, contacts, attachments, and much more. Sometimes users want to export Zoho data to computer or migrate to other email clients. There can be many situations when user needs to export Zoho emails and contacts.
Methods to Export Data from Zoho Mail
Zoho offers inbuilt options to export emails and contacts from Zoho Email Account. In the next section, first we will discuss the quick steps on how can you easily export emails from Zoho and then know how to export Zoho contacts manually.
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Steps to Zoho Export Emails via Import/Export
Zoho Mail provides options to export Zoho emails in an archive file. Follow the below step to perform this task:
Step 1. Login to your Zoho Mail account.
Step 2. Go to Settings and select Import/Export Emails option.
Step 3. In the Export section, select the folder like Inbox.
Step 4. Choose the option according to your needs.
- Select the “time duration” in the drop down duration.
- You can select the “specific range” to export specific date of emails.
- Select “Export all emails in the folder” to export entire emails.
Step 5. Click the Export button to start the process.
Step 6. After a minute, you will receive a mail with download link. Click on the link.
Step 7. Download the zip file and after extracting the file you will get your emails in EML file format.
Limitations: Using the Import/Export option, you can export emails only from one folder at a time. If you want to move emails from all folders in a single attempt, you need to repeat these same steps for all folders.
Smart Solution to Export Emails from Zoho Account
In order to export data from Zoho Mail instantly, you can use the SysTools Zoho Backup tool. This software allows you to backup Zoho Mail to computer or local hard drive in just a few simple steps. It allows you to export all emails from Zoho at the same. The software provides option to Zoho export emails to PST, PDF, MBOX, MSG and EML file format. This software also known as Zoho Mail Migration Tool and it is capable enough to migrate from Zoho to Office 365, Outlook, Thunderbird, Gmail, etc.
This application is compatible with all latest versions of Windows Operating system including Windows 10, 8.1, 8, 7, etc. It does not have any file size limitations and data loss issues while transferring emails.
Steps to export all email from Zoho account are as follows;
Step 1. Run the Zoho backup tool and enter Zoho account login credentials.
Step 2. Choose file format to save emails: PST, PDF, MBOX, EML or MSG
Step 3. Click on Browse and select a location to save resultant data.
Step 4. Select folder from which Zoho export emails.
Step 5. Click on the Start button.
Done! This is the easiest way to export emails from Zoho from all or required folders.
Steps to Export Contacts from Zoho
Follow the below steps to export Zoho contacts to CSV, VCF, LDIF, HTML:
Step 1. Go to your Zoho contacts.
Step 2. Click on three vertical dots and select Export option.
Step 3. Select branch, category, format to save contacts.
Step 4. Click the Export Contacts button.
These are the steps to export data from Zoho Mail account. You need to perform different steps to export Zoho emails and export Zoho contacts.
The Final Words
Zoho Mail is a well-known email service and offers several attractive features. However, the user wants to export data from Zoho to save it as a backup or to migrate from Zoho to another application. Here we explained the quick methods of how to export emails from Zoho and how to export contacts from Zoho. The import / export option makes it easy to Zoho export emails. However, the limitations are that you only export emails from one folder at a time. To overcome this limitation and export all emails from Zoho, we mentioned the best Zoho backup tool. You can try the free version of the tool to see how it works.
