Should I Backup Office 365 Data? Still Confused Read This!
Searching for the query “should I backup Office 365 data?” But didn’t find any reliable solution for the same but need this conversion in urgent. Don’t worry! In this write-up, we will provide you the best ways.
Users and administrators of Office 365 never backed up their data as they think that their cloud-based service provides them a 100% guarantee of their data security. But the user should know that the data backup practice is good and ensure the data security in situations where Office 365 lacks to save the data. Office 365 only provides you the basic protection to recover your data but still unable to save you from the scenarios like unexpected deletion, unexpected shutdowns, etc.
We will also tell you why you need to backup Office 365 data. So read through-out the article to understand the conversion process.
Why to Backup Office 365 Data Mac?
Office 365 allows the users to save all their crucial data in the cloud and the data which is preserved in Office 365 is accessible by every user of Office 365 so there might be the changes of data overwritten by any other users or maybe unauthorized access i.e. hacking which leads to destroy or damage your crucial Office 365 data, therefore, many users still search that how should I Backup Office 365 Data?.
- Unexpected Deletion: While removing the older emails which are less important sometimes user mistakenly deletes their email which contains crucial data. Then the data will lose forever until or unless you have the data backup.
- Retention of Emails: If the admin wants to reuse the license of the employee who switches to a different organization then the only possible way is to take the backup of office 365 accounts.
So to deal with this scenario or to secure your crucial information you need to know the best backup solution to backup Office 365 data.
How Should I Backup Office 365 data using the Automated Tool?
This solution provides you the best and easy way to backup your Office 365 data.
Following are the steps to backup Office 365 data:
- Download and install Mac Office 365 Backup Tool
- Enter the valid credentials to login Office 365 account to the panel
- Navigate the Export format and choose the file format as required
- Browse the destination location for your resultant file
- Click on Start Backup button to start the process
By opting for the above process you can easily backup your Office 365 data. Wait till the message of the “Exporting process is completed” will appear on your screen. Then hit the OK button.
Additional Features of the Automated Tool
- It allows the user to backup their contacts and calendars in ICS and VCF file format.
- Additionally permits the hierarchy structure of the original folder during the process.
- Assist you to export Office 365 Calendar to Excel
- Authenticate the user to delete after downloading the converted data.
- Permit the user to pause and resume the ongoing process.
How Should I Backup Office 365 data manually?
- Login Office 365 account by entering the administrator credentials
- Open the admin zone and choose an Exchange option
- Click on + sign to add roles from the Discovery Management option
- Choose Mailbox Import/Export option
- Again click on + button under the Members option and click on the name of the user
- Click on the Save button after the process is completed
- An In-place eDiscovery window will appear, enter the name and click on Next button
- Select Search all mailboxes and choose your emails. You can also choose selective emails to search options if required
- Then, specify the numbers of days for which you need to preserve elements to store before deleted from the server
- Click on Finish button
- Wait for a while till the confirmation message will appear and then hit the close button
- Now hit the down arrow to backup all your Office 365 data after the search list display
Limitations of Manual Method
- It is a lengthy process to backup Office 365 data and takes too much of the time.
- It only permits you to backup mailboxes.
- Also does not provide any data filter option to backup the selective data.
- Users need to have technical assistance to backup Office 365 data manually.
Conclusion
In our day to day life data is the primary key for business increment. We also mention many reasons why should I backup Office 365 data. And we provide you the backup solution to easily backup your Office 365 data. This tool has many additional features some of them are also mentioned above and even a non-technical user can also backup their Office 365 data.
